Organized Hamlet of Day’s Beach
Sunday June 28, 2020 10am (via Zoom)
2020 Annual Meeting Minutes
Draft to be approved at the meeting on July 4, 2021
- Welcome and Introductions
Colleen Brennan, a member of the Advisory Committee, chaired the meeting and called it to order at 10:00am with approximately 28 residents (25 participants and 3 residents – by proxy) represented in the zoom. Colleen then introduced Gary Heidel, our RM councilor, and Kirk Morrison, CAO of the RM of Meota, who were also participating in the video call.
2. Review of the Agenda
Colleen asked if there were any suggested changes to the Agenda as circulated. No changes to the Agenda circulated were requested. Colleen Brennan moved and Allison Earl seconded a motion to adopt the Agenda. Carried
3. Minutes of the 2019 Annual Meeting
Colleen asked if there were any changes, errors or omissions in the minutes circulated. None were noted. Sharon Kirby moved and Allison Earl seconded a motion to adopt the minutes of the 2019 Annual Meeting. Carried
4. Business arising from the 2019 minutes
Colleen discussed the following items:
- DaysBeach.com website – Doing final acceptance testing now. Should be launched in the first week of July.
- AED – Purchased in August 2019 – Installation planned for July – volunteer needed
- Parcel F – No way to set aside the approval was found, no legal fees were paid
5. Financial Report
Colleen discussed the financial report distributed with the materials.
a. 2019 Actual Expenses and 2019 Budget
It was noted that the accumulated surplus for the Organized Hamlet of Day’s Beach was $170,629 at December 31, 2019. Allison Earl asked if the Day’s Beach accumulated surplus held by the RM of Meota is in a segregated bank account and fully funded.
Kirk Morrison replied that the RM is working to fully fund the accumulated surplus but it is currently only 50% funded and the funds that are currently held on behalf of the Organized Hamlets are held in cash and are in a separate bank account. Kirk advised that the cash required to allow the account to be fully funded will come from the RM of Meota’s general account over a period of years. The RM considers the current level to be sufficient to cover the current needs of the Organized Hamlets.
b. 2020 Budget
Allison Earl moved and Sharon Kirby seconded a motion to accept the 2019 Revenue and Expense Statement and the 2020 Budget.
6. Community Maintenance Update
Colleen discussed the following items:
- Gravel has been added to the road
- Lakeview Ave has been graded and dustproofing has been applied
- There is a budget for tree trimming along the road but it hasn’t been arranged yet
7. Nominating Committee Report – Ken Speed
Ken Speed presented the Committee Report and explained how the Day’s Beach Committee operates. No expiring terms and no resignations from the Committee this year so no elections necessary
Ken moved and Maggie Shiplett seconded a motion that the Executive for the 2019-2020 be recognized and thanked for their service as members of the Day’s Beach Executive. Carried.
8. Any other business
Colleen Brennan gave a summary of the Annual Hamlet/RM of Meota meeting that was held on June 20, 2020. Colleen will circulate the minutes of that meeting to residents but the highlights were:
- RM of Meota is working to have a lake study done to understand the health of the lake and guide lakeshore development. The last study was done in 1984. Applied for a provincial grant to cover 75% of the anticipated $100,000 cost but haven’t heard if it has been granted
- Lake license level is at 1737 feet above sea level. Jackfish Watershed Board is planning to request an increase to 1737.5 feet. Negotiations are complete to acquire the easements to increase the level. May require a $50 per lot levy to cover the cost of the easements
- Bear activity in the RM is increasing. Black bear seen on Days Beach lots #80 to #83. Residents should keep yards free of attractants like dog food etc.
- The RM of Meota is updating it’s Strategic Plan and will be soliciting public feedback.
Howard Kirby requested that the Executive Committee consider taking actions to clean up the parking area behind 4th Street. He believes it was established to provide temporary storage for trailers and ice shacks but some things have been there for years. Colleen reported that the Executive have discussed this and are working to have it cleaned up this summer.
Sharon Kirby mentioned that she has seen a lot of deadfall in the bush to the east of the road. Wondered if we should clean it up to eliminate the fire hazard that is associated with it. Colleen agreed to bring it to the attention of the Advisory Committee
9. Schedule 2021 Annual Meeting
Discussed the possibility of moving the meeting time to 2pm. All residents in attendance wanted the meeting time to stay at 10am
2021 meeting will be held on Sunday July 4, 2021 at 10am at the Shed
10. Adjournment
Colleen Brennan moved that the meeting be closed at 10:33am. Carried